Privacy notice — Local Notes for Outlook Web

Extension version described: 1.1.0. Text updated on 9 November 2026.

Data controller: Riccardo Maniero, natural person and independent developer.

Contact for support and privacy: info@il-maniero.it.

Product site: Local Notes for Outlook Web (Italian name: «Note Locali per Outlook Web»).

This notice covers the independent extension for Google Chrome «Local Notes for Outlook Web», the support requests sent to the developer, and visits to the product's information pages. Microsoft runs its Outlook services, and Google runs Chrome and the Chrome Web Store, each independently under its own notices. The extension is not affiliated with or approved by Microsoft or Google.

1. How the extension works and what information it uses

Local Notes lets you create, edit, view, search, archive, reactivate, export and delete notes attached to conversations shown in Outlook on the web.

Prior consent. Before you accept, the extension does not automatically scan Outlook on the web message rows. Accepting enables reading the information visible in conversations, solely to link and display notes; this information may include identifiers, sender, subject, date and the row text, which may contain a preview. If you choose «Not now», you can use Outlook without enabling reading. You can give consent later and withdraw it from the extension's menu. The Archive and Backup of notes already present remain available even without consent. The choice is stored locally in the Google Chrome profile, using chrome.storage.local. Consent does not imply automatic transmission of notes to the developer.

To link notes to messages, the extension uses the identifiers provided by Outlook on the web. To display and search notes, it may also store descriptive information locally, such as sender, subject and date.

When Outlook on the web does not expose this information as separate fields, the extension may derive it from the visible text of the message row, which may also include a preview of the email content. The information is kept in the corresponding local descriptive fields, with length limits: up to 150 characters for the sender, 400 for the subject and 60 for the date.

This data stays stored in the Google Chrome profile together with the related notes and is not transmitted to the developer.

Local Notes also stores the text and formatting of the notes, their status and modification dates, the elements needed to recognise conversations, any drafts, and interface preferences.

The extension's interface is available in Italian and English and automatically follows the browser's language. The extension does not save or communicate the language, and the choice of language does not involve any additional data.

This information may contain personal data of your own or of third parties. The extension is not designed to send, modify or delete Outlook emails.

2. Local storage

In version 1.1.0 the content of the notes and the related data are stored in the local IndexedDB database of the Chrome profile. Some preferences and technical information use chrome.storage.local; experimental installations earlier than version 1.0 may also have kept notes in the latter.

Based on the code of version 1.1.0, the extension does not implement a developer cloud service, its own synchronisation between devices, developer telemetry, or automatic transmission of notes to the developer. Any system backups, browser or Google account features, or Microsoft services remain separate from the extension and are governed by their own settings and notices.

The archive belongs to the individual installation of the extension. Installations coming from different distribution channels, in different browsers or in different profiles have separate archives: notes are not synchronised or shared between them. When the extension is updated from the same distribution channel, the stored notes remain available. To move notes to another installation, use Export and Import JSON (section 4).

3. Shared archive in the Chrome profile

Within the same Chrome profile, the notes Archive is shared across personal and work Outlook mailboxes. You can therefore view or edit notes belonging to different mailboxes from the Archive. Backup and «Empty local archive» also apply to all notes in that profile. Two accounts on the same Outlook domain do not have a separate database per account.

To keep personal and work notes apart, we recommend using separate Chrome profiles and following your organisation's policies when using work accounts.

4. Backup, controls and deletion of data

You can view, correct, export or delete your notes with the extension's commands. Export produces an unencrypted JSON file containing the notes and their metadata. The file stays in the download location set in the browser: it is your responsibility to keep it safe and avoid unauthorised sharing.

To restore a backup, you select a JSON file from your own device. The extension reads it locally in the browser, checks its integrity and adds only the missing notes, without overwriting those already present. The file is not sent to the developer or to third parties. Backups created with version 1.0.7 can be imported into version 1.1.0.

«Empty local archive» deletes the notes of all mailboxes in the same Chrome profile after explicit confirmation. Removing the extension or the profile may cause data loss; a backup before such operations is advisable. The developer normally holds no central copy of the notes that could be recovered or deleted on your behalf.

5. Support requests sent voluntarily

When you write to info@il-maniero.it, the developer receives the data you choose to share, such as your email address, the content of the request and any attachments. They are used only to read, handle and answer the request, carry out strictly necessary checks and keep the related correspondence. The extension does not send this data automatically.

Legal basis: the controller's legitimate interest in answering support requests (Article 6(1)(f) GDPR). Processing is limited to the data you choose to send, is necessary to handle the request and falls within the reasonable expectations of someone writing to the stated contact; the data is not used for other purposes. Where retention is required by specific legal obligations, Article 6(1)(c) applies.

Support requests and any attachments are kept for 12 months from the closing of the request, unless legal obligations or documented needs to protect rights require a longer period. The rule concerns support emails and their attachments stored in the receiving mailbox. Requests for earlier deletion are assessed under the applicable law.

Do not send passwords, full JSON backups, notes containing confidential data or third-party data without first deleting or obscuring that information.

6. Providers and recipients

The domain il-maniero.it is owned by Riccardo Maniero; the domain and the associated hosting services are provided by Tophost.it.

The address info@il-maniero.it is not a mailbox hosted by Tophost: messages received at this address pass through Tophost's forwarding service and are delivered and handled through Yahoo Mail, where the controller reads and replies to them. Support messages and attachments may therefore be processed by Tophost, by Yahoo and by their technical infrastructures. Processing by Yahoo is also governed by its own notices, which describe, among other things, possible transfers of data outside the European Economic Area (EEA) and the safeguards provided: see Yahoo's documentation on transfers of EU/EEA user data.

The Local Notes information pages are served by a web application hosted on the Railway platform, which may process the technical data described in section 7. The extension does not automatically transmit the content of notes to the developer or its providers. Communications you send voluntarily to support are instead processed through the email services described in this section, under their own terms and notices.

7. Website visits and technical logs

Visiting the information and privacy pages of Local Notes for Chrome, in Italian and English (/note-locali/chrome, /note-locali/chrome/en, /note-locali/chrome/privacy and /note-locali/chrome/privacy/en), is separate from using the extension. When you visit these pages, your browser communicates with the web application hosted on Railway. The application records access and error logs, collected by the hosting platform, which may include IP address, date and time of the visit, requested URL and technical browser information. They are used for the operation and security of the service and to diagnose problems; the log history is kept by Railway according to the plan in use: for the plan used, the provider's documentation indicates 7 days. Any technical or security copies managed by the provider follow its policies.

Legal basis for technical logs: the controller's legitimate interest in running and protecting the site and diagnosing malfunctions (Article 6(1)(f) GDPR). This basis is separate from the one for support requests, described in section 5.

The code of these pages does not set cookies and does not use analytics, advertising or third-party resources: it loads only content from the same site. Infrastructure services may nevertheless process the technical data needed to deliver the connection.

8. Data subjects' rights

Where provided for by the GDPR, you can exercise the rights of access, rectification, erasure, restriction, objection and, where applicable, portability by writing to info@il-maniero.it. You may lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali) or another competent supervisory authority. Notes kept only in your own browser can be managed directly through the extension.

9. Security and updates

The confidentiality of local data depends on the protection of the device, the Chrome profile and the exported JSON files, which are not encrypted by the extension. Anyone who can access the same profile could view the notes in the shared Archive. Do not use the extension as a substitute for corporate security measures.

This text will be reviewed if the features, the way data is stored or the processing carried out change. For information: info@il-maniero.it.

10. Chrome Web Store User Data Policy and Limited Use requirements

The use of the information the extension accesses in Outlook on the web, and of the data it stores, adheres to the Chrome Web Store User Data Policy, including the Limited Use requirements. In particular:

Use for the single purpose only. The information is used solely to provide the extension's single purpose: adding, searching and keeping private notes on Outlook on the web conversations, with JSON backup and restore. It is not used for other purposes, nor for profiling or market research.
No transfer to third parties. The extension does not transmit this information and the developer does not receive it: it is therefore not transferred to third parties, not even in the cases Limited Use allows.
No sale and no advertising. The information is not sold or given to advertising platforms, data brokers or information resellers; it is not used or transferred for personalised, re-targeted or interest-based advertising, nor to determine creditworthiness or for lending purposes.
No reading by humans. The information stays in the user's Chrome profile and the developer has no access to it. The only exception is data the user chooses to send to support (section 5), read in order to answer the request.
No collection of browsing history. The extension acts only on the Outlook on the web pages of the four sites listed on the Store page and does not record browsing history or the addresses of the pages visited.

Project nature and usage limitations

Local Notes for Outlook Web is a personal project developed as a hobby, distributed free of charge and without a commercial note-storage service.

The software is provided as is (AS IS). Its operation depends on Outlook on the web and on the supported browsers, which may be changed by third parties without notice. Permanent compatibility, uninterrupted availability, corrective updates or set support times are not guaranteed.

Notes are stored locally in the browser profile. You are advised to make JSON backups regularly, keep them safe, and not use the extension as the only store of irreplaceable information.

To the extent permitted by law, no warranties are offered beyond those that the applicable law mandatorily provides. Users' rights and liabilities that cannot be excluded by law remain unaffected.